Supplier Portal Setup

Configure your portal so suppliers know exactly what to upload and where.

Inviting suppliers

Go to Settings > Supplier Portal > Suppliers and click "Invite Supplier." Enter their email address and an optional display name. They'll receive an email with a link to set up their portal login.

You can invite as many suppliers as your plan allows. Each supplier gets their own credentials and sees only what you assign to them. Pending invitations show up in the supplier list with a "Pending" badge until the supplier accepts.

Assigning products to suppliers

Once a supplier is active, assign them products to work on. Open a product record, go to the "Suppliers" tab, and select one or more suppliers from the dropdown. You can also bulk-assign from the Products list by selecting multiple products and choosing "Assign Supplier" from the actions menu.

A single product can have multiple suppliers (useful when different suppliers provide different types of shots). Each supplier only sees the asset slots assigned to them.

Creating submission specs

Submission specs tell suppliers what files you accept. Define the required file formats (JPEG, PNG, TIFF), minimum dimensions (e.g. 2000x2000px), maximum file size, and color space requirements. You can also set naming conventions like SKU_angle_sequence.jpg so files arrive consistently named.

Specs are enforced at upload time. If a supplier tries to upload a 500px image when you require 2000px, the portal rejects it with a clear error message. This catches problems before they reach your review queue.

Asset slot templates

Asset slots define the specific images you need per product. A typical template might include: main image (front-facing hero shot), gallery images (3-5 angles), lifestyle shots (product in context), detail shots (close-ups of texture or features), and swatches (color or material variants).

Create templates under Settings > Supplier Portal > Asset Templates. Each slot has a name, description, and optional example image. When you assign a template to a product, the supplier sees exactly which shots are needed with visual references.

You can mark slots as required or optional. Required slots must be filled before a supplier can mark a product as complete. Optional slots are nice to have but won't block submission.

Organizing products into groups

For large catalogs, organize products into groups before assigning them. Groups can represent collections (Spring 2026), categories (Footwear), or any structure that matches your workflow. Suppliers see these groups on their dashboard, making it easy to navigate a large assignment.

Create groups from the Products page or during supplier assignment. Drag products between groups to reorganize. Groups are just for organization and don't affect where assets are stored in your library.